Procore is the dominant construction project management platform. For contractors using Procore for project management, accounting often happens in a separate system (QBO, Sage 100 Contractor, Sage 300 CRE, Viewpoint Spectrum). Our Procore-experienced accountants handle the coordination: cost coding, AP routing, AR from Procore change orders, WIP reporting tied to Procore project data.
Procore (IPO 2021) is the leading construction project management platform, used by 1+ million professionals across 16,000+ companies. Procore handles project management, drawings, RFIs, submittals, daily logs, field data, quality/safety, and – increasingly – financials (Procore Financials module, plus deeper Invoice Management, Budget, and Change Order workflows).
Most Procore customers still use separate accounting systems for general ledger, AP, AR, payroll: typically Sage 100 Contractor, Sage 300 CRE (formerly Timberline), Viewpoint Spectrum, Foundation, or QuickBooks (smaller contractors). Procore integrates with these for two-way sync of costs, invoices, and budgets.
Our Procore-experienced offshore staff handle the accounting work around Procore: coding project costs to correct phases/cost codes, processing vendor bills and subcontractor invoices, generating progress billings from Procore data, WIP schedule preparation tying to Procore budgets, and month-end close coordination between Procore and the accounting GL.
Capabilities
Procore has been expanding its native financials module (Procore Invoice Management, Budget, Pay). For smaller contractors, Procore + QBO may be enough. Larger contractors typically keep their accounting ERP (Sage, Viewpoint) and use Procore for project-side workflow with integration.
Use cases
Offshore staff handle AP coding against Procore projects, subcontractor payment processing with lien waivers, monthly WIP schedule preparation. US controller reviews, CFO signs.
Offshore team processes invoices per Procore commitments, coordinates close between Procore and Spectrum GL, prepares monthly job cost reports for project managers.
Offshore bookkeepers handle project cost coding, vendor bill processing, homeowner AR, monthly financials. Simpler setup than commercial GC.
Subcontractor's own accounting runs independently; Procore access used for invoice submission, change order tracking, document exchange with GCs. Offshore AP staff use Procore alongside subcontractor's own QBO/Sage.
FAQ
Construction accounting specifically. WIP accounting, percent-complete revenue recognition, committed cost reporting, retention, lien waivers, prevailing wage – all standard scope. Not generic bookkeeping that stumbles on construction-specific requirements.
Yes. These ERP systems are more complex than QBO but our staff with construction background work on them. Specific staff experience varies; we match staff familiar with your platform.
Prevailing wage calculation and certified payroll reporting (WH-347, state equivalents) is technical but well-documented. Offshore staff can execute payroll processing and certified payroll preparation. US payroll manager or CPA reviews before submission to ensure compliance.
Union fringe calculations, multi-state payroll, construction industry reporting are within scope. Complexity requires experienced staff; matching offshore staff to your specific needs during engagement setup.
Monthly reconciliation process: cost commitments in Procore vs open POs/subcontracts in accounting, invoices processed in Procore vs AP in accounting, budget vs actual variance review. Offshore staff run the reconciliation; variances investigated and resolved.
Yes. Buildertrend for residential, CoConstruct for remodeling/custom home, CMiC for larger GCs, PlanGrid/Autodesk Construction Cloud for field. Platforms evolve; specific experience matched to your setup. See our Buildertrend page.
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