Software
Job costing, WIP, AIA billing, certified payroll, lien waivers, and bonding reports. Sage 100 Contractor, Foundation, Viewpoint, QuickBooks Contractor. Construction accounting done by accountants who've closed actual jobs.
Construction scope
Software
In construction, the entity-level P&L is almost useless for decision-making. What matters is whether each job is profitable and whether the overall portfolio is trending over or under budget. That's job costing and WIP – and they're the two areas that go wrong most often when construction companies outsource to generic bookkeepers.
The labor cost on a job isn't just gross payroll. It includes employer payroll taxes, workers' comp, health insurance, retirement match, vacation accrual, and (if you do it right) an allocated portion of shop supervisor time. A job where labor is booked at gross wages only understates true cost by 25–40%, which makes every job look more profitable than it is. Construction-trained offshore accountants build a labor burden rate into the job-costing setup so every hour of field labor is booked at its fully loaded cost.
The monthly WIP schedule is the single most important financial report in construction. It shows, for each active job: contract amount, costs to date, percent complete, earned revenue, billings to date, and under/overbilling. Sureties use it to set bonding capacity. Banks use it to evaluate your borrowing base. Internally, it tells you which jobs are bleeding cash. Construction accountants build the WIP as part of the month-end close – not as a separate reporting project. A WIP that's six months stale has no practical use.
If you do any federal or federally-assisted work, you're submitting WH-347 weekly. Most states have their own prevailing wage regimes (California DIR, New York LS-605, Illinois certified payroll) layered on top. A contractor with three federal projects running simultaneously has to submit 12+ certified payroll reports weekly, all with fringe benefit calculations that vary by classification and job. This is high-volume, high-error-rate work that offshore payroll specialists handle well because they work at it every week – instead of struggling with it monthly like a generalist.
Construction typically needs offshore bookkeeping, offshore payroll (certified payroll specifically), and offshore AP as the core stack. Larger contractors add offshore controller support for job-level oversight. Sometimes layered with a local US-based construction CPA firm that handles tax filings and bonding review. For the broader offshore accounting picture, see our services overview.
FAQ
Yes. Monthly WIP schedules in surety-standard format (AGC, CFMA) are standard. Annual bonding review packages including comparative financials and 3-year WIP rollforwards are available.
Yes. WH-347 (federal), California DIR electronic reporting, New York LS-605, Illinois certified payroll, and most other state regimes. Prevailing wage determinations updated per project.
Yes. Procore, PlanGrid, Buildertrend, CoConstruct – all standard integrations. We handle the accounting side (Sage 100, Foundation, QuickBooks Contractor) with data flowing in from project management.
Internal equipment rates charged to jobs, depreciation allocation, fuel and maintenance tracking, ownership-vs-operating cost analysis. Works for owned fleets, mixed fleets, and rented equipment.
Yes. Conditional and unconditional waivers, progress payment and final waivers, state-specific forms. Integrated with payment approval so no payment goes out without the corresponding waiver.
Yes. Specialty trades have their own quirks – service contracts vs project work, parts inventory, truck stocking, union fringe calculations. We match specialists based on trade.
Yes. When a job is running over budget, we prepare a variance analysis showing budget vs actual by cost code, recommended changes to remaining-cost estimates, and revenue adjustment to recognize the expected loss per ASC 606.