Software we work in
Whatever you use, we're already trained on it.
We don't ask you to switch tools. We log into yours.
Using something else? Wave, FreshBooks, Zoho Books, Sage 50 – we train on it during week 1 of your engagement.
Dedicated offshore bookkeepers trained on QuickBooks, Xero, NetSuite, and Sage Intacct. Transaction coding, reconciliations, and month-end close – delivered inside your software, not in a vendor portal. Starting at $12 per hour.
What's included
Not a ticket queue. One named offshore bookkeeper, working your books daily, inside the software you already use.
Software we work in
We don't ask you to switch tools. We log into yours.
Using something else? Wave, FreshBooks, Zoho Books, Sage 50 – we train on it during week 1 of your engagement.
Pricing
No setup fees. No minimums below the first month. No surprises.
Billed by the hour
One named bookkeeper, 40 hrs/week
For CPA firms running CAS
Most businesses evaluating offshore bookkeeping ask the same three questions up front: who's doing the work, what software are they using, and how do I know the books are right. Here's what actually happens once you're live.
Your bookkeeper doesn't start doing transactions on day one. The first two weeks are scoped to one thing: learning your books. That means logging into your QuickBooks or Xero under a named user, mapping your chart of accounts, reviewing last month's close, documenting your recurring rules, and shadowing whoever does the work today (your in-house bookkeeper, your CPA firm, or you). By day 14 your bookkeeper has a written process doc that describes how your books close. That document lives with us, not with the individual – so if the person ever changes, the next bookkeeper ramps in days, not weeks.
Once live, the cadence is predictable. Transactions from the prior business day are coded and reconciled overnight (India or Philippines time). By the time you open your laptop at 9am, new transactions are categorized, exceptions are flagged in a shared doc, and questions are queued in your Slack or email. You answer three to five exceptions a day – typically things like "is this a prepaid or a period expense" or "which entity should this be coded to." By Friday, every bank account is reconciled through Wednesday.
The close happens in a predictable sequence. Day 1 of the new month: all transactions from the prior month are coded, reconciliations run. Days 2–4: accruals, prepaids, depreciation, payroll and intercompany entries. Day 5: draft financials sent to your reviewer. Days 6–7: review cycle, adjustments. Day 8: close locked. Final statements issued. If you're currently closing on day 20, this is where the compounding value shows up – you get two extra weeks of every month back.
We won't pitch this as fitting every business. Three situations where offshore bookkeeping is a bad fit:
Every bookkeeper on our team signs an individual NDA covering confidentiality, IP assignment, and post-engagement data return. No data gets downloaded locally – work happens on controlled virtual desktops with screen recording available on request. File transfer is encrypted end-to-end; no Gmail attachments, no personal Dropbox, no public links. For clients in regulated industries (healthcare, legal, government contracting) we add additional controls, which we'll walk through during scoping. If you want the full security breakdown before booking, see our security page.
US-based outsourced bookkeeping firms (Pilot, Bench, AccountingDepartment.com, Bookkeeper360) run a similar operational model: dedicated or semi-dedicated bookkeepers, monthly deliverables, software-first workflow. The main difference is price point and flexibility. US firms typically start at $500–$1,500/month for smaller engagements and scale to $3,000–$8,000 for larger ones. Offshore engagements run 40–60% lower at comparable scope – a dedicated offshore senior bookkeeper at $2,400/month is roughly the equivalent output of a US firm package at $5,000–$6,000. The trade-off: the offshore model rewards businesses that can document their process cleanly. Businesses that need hand-holding or have truly chaotic books often do better starting with a US firm and transitioning to offshore once the process is stable.
If this is your first time considering offshore accounting, a 15-minute call is the fastest way to map whether the fit is real. Book the call and we'll scope it against your actual books.
FAQ
"Outsourced" just means not-in-house – it could be a US firm down the street or a team in Manila. "Offshore" specifically means the work is done by staff in another country, typically India or the Philippines. The two terms overlap but aren't identical. In practice, offshore engagements cost 40–60% less than equivalent-scope US outsourced firms because labor rates in Tier-1 offshore markets are lower.
A full-time US bookkeeper costs $55k–$75k loaded (salary + benefits + overhead). An equivalent offshore dedicated seat is $21.6k–$28.8k per year fully loaded – no benefits to administer, no PTO coverage problem, no hiring cycle. Savings typically work out to 55–65% over the first 12 months, compounding as you scale seats.
QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, Sage 50, Wave, FreshBooks, Zoho Books. For AP/AR tooling: Bill.com, Ramp, Brex, Tipalti. For receipt management: Dext, Hubdoc, Expensify. If you use something niche, we train the assigned bookkeeper on it during week 1 – the training is included in the engagement fee.
You. All work product, documentation, process docs, and historical records belong to you. If you terminate the engagement, you get everything back within 5 business days, including the process documentation your bookkeeper built. No data held hostage, no offboarding fees.
Every dedicated seat has a trained backup. If your primary bookkeeper is out, their backup steps in same-day. Because the process documentation lives with the engagement (not the individual), the backup knows how to handle your close, your reconciliation quirks, and your exception rules. You don't skip a close because someone took a week off.
Yes, and it's one of the fastest engagements to kick off. If you're 3–24 months behind, we quote a flat per-month rate on the scoping call, assign a senior bookkeeper, and catch up at 2–3 months per week of elapsed time. Most catch-up engagements finish in 4–8 weeks depending on transaction volume.
Yes. Roughly a third of our bookkeeping seats run under CPA firm brands – the end client never knows the bookkeeping is staffed offshore. We operate under your firm's engagement letter, use your software logins, and deliver in your branded templates. See our CPA firm page for how the model works.
3 weeks from signed agreement to live production. Week 1: scoping and candidate matching. Week 2: training and process documentation. Week 3: live work under US manager oversight. Most clients hit full bookkeeper independence on standard transactions by week 6–8.
Related services
Book a 15-min scoping call. We'll map your books, flag the risks, and send a shortlist within 48 hours.
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