Platforms
Dedicated offshore AP specialists handling invoice capture, 3-way match, approval routing, and payment runs. Bill.com, Ramp, Brex, Tipalti, and native QuickBooks / NetSuite AP – clean processing with a 24-hour invoice turnaround.
AP scope
Invoice in, payment out – every step in between handled by a dedicated offshore AP specialist.
Platforms
Pricing
Billed by volume
1,500–3,000 invoices/month
5,000+ invoices/month
US companies looking at AP staffing usually hit one of three conclusions: hire in-house (but AP specialists cost $55k–$70k and are hard to retain), subscribe to Bill.com or AvidXchange (which handle the software but not the work), or outsource to a US AP services firm (which runs $6–$12 per invoice, quickly adding up at volume). Offshore AP sits in a fourth quadrant: a dedicated person doing the work inside your existing software, at $1.50–$3.50 per invoice equivalent cost.
In most finance teams, invoices sit for 4–10 days in limbo – not because of approval bottlenecks but because of processing delays. Someone needs to open the Bill.com inbox, clean up OCR extraction errors, code the GL accounts, and queue the invoice for approval. That "someone" is often a controller or finance manager doing it between other priorities. Offshore AP specialists do this as their only job, starting the moment an invoice hits the inbox. Typical processed-to-approval-ready time drops from 3–5 days to under 24 hours.
Offshore AP makes sense starting around 500–1,000 invoices per month. Below that, Bill.com + a part-time bookkeeper handles AP adequately at lower overall cost. The businesses we work with most often on AP:
A frequent concern with AP outsourcing is whether offshoring creates segregation-of-duties problems. The answer depends on what the offshore specialist can actually do in your system. Our default setup: offshore staff prepare invoices for approval, route them, and schedule payments – but they cannot approve or release payments. Payment approval and release stays with your US-based approvers (typically a controller and a CFO or owner). This keeps SOD intact. For SOX-compliant environments, we go further with role-limited access and audit-trail exports on demand. Full detail on our security page.
For context on how AP fits with broader offshore accounting work, see our services hub or the companion page on offshore accounts receivable.
FAQ
They can prepare payment runs and schedule them in Bill.com, Ramp, or your bank portal. The actual release – clicking "approve payment" – stays with your US-based approvers. This preserves segregation of duties.
Offshore AP staff have no payment release authority. They prepare and queue; your team approves. All access is role-limited – they can see the invoice and vendor data they need, nothing else. Audit trails are fully logged.
Same day or next day from receipt to approval-ready. Most invoices are coded and routed within 4 hours of the AP inbox receiving them. Complex invoices (multi-line POs, international vendors) take 24–48 hours.
Yes – W-9 collection, payment method updates, statement reconciliation, overdue follow-up. We work under your domain's email alias (like [email protected]) so vendors see consistent correspondence.
Yes. We have specialists trained on NetSuite, SAP S/4 HANA, Microsoft Dynamics 365, Workday Financials, and Oracle Financials. ERP-native AP workflows are fully supported.
We implement duplicate invoice detection, vendor master data change alerts, and unusual invoice flagging (out-of-pattern amounts, unusual vendors, modified banking details). Any vendor bank detail change requires US-side verification before payment.
Yes. Tipalti-style global vendor support, FX payment handling, tax form collection (W-8BEN for foreign vendors), and multi-currency invoice processing are all standard.
Related
Book a 15-min call. We'll map your invoice volume, approval chain, and ERP – then tell you whether dedicated AP staffing saves real money.
Scope my AP →