Buildertrend is the leading construction project management and accounting platform for residential contractors, home builders, and remodelers. Our Buildertrend-trained offshore accountants handle job costing, change order tracking, subcontractor management, and accounting integration for construction businesses using Buildertrend.
Buildertrend is a cloud-based construction management platform serving over 1 million users across home building, remodeling, and specialty contracting. Founded in 2006 and headquartered in Omaha, Nebraska, Buildertrend has become the default platform for residential-focused contractors who need project management + client communication + accounting integration in one system.
Unlike enterprise construction platforms (Procore, Viewpoint) that target large commercial GCs, Buildertrend focuses on residential contractors from custom home builders through kitchen-and-bath remodelers. Its strength is the full project lifecycle: lead management, estimating, scheduling, change orders, subcontractor coordination, client communication, and accounting integration.
Buildertrend integrates with QuickBooks Online, QuickBooks Desktop, and Xero for accounting (rather than handling accounting natively). This means offshore accountants working with Buildertrend clients typically work in both Buildertrend (for project-level data) and the accounting platform (for GL, close, reporting).
Capabilities
The most common integration pattern: job-level costs and revenues flow from Buildertrend to QBO automatically. Journal entries in QBO reference Buildertrend job numbers. Reconciliation required to ensure all Buildertrend transactions reach QBO and match amounts.
Common sync issues: change orders not syncing until approved in Buildertrend; payment receipts in one system not reflected in the other; class/location assignments getting mangled; subcontractor payments appearing in QBO without corresponding Buildertrend entry.
In Buildertrend: project progress, schedule, selections, change orders, client communication log, to-dos. In accounting: GL, financial statements, tax-ready numbers, multi-project consolidated view, audit-ready records.
Use cases
Project accounting for each home, progress billing, change order management, subcontractor 1099 tracking, job-level margin analysis.
Higher project volume, shorter project duration, selection-heavy tracking, tight margin management.
Smaller project scopes, higher volume, subcontractor and supplier coordination, service work mixed with new construction.
Design phase tracking, seamless transition to build phase, change order management across phases.
FAQ
Yes. CoConstruct (now merged with Buildertrend), Jobber, ServiceTitan, Housecall Pro, and others. Each has different strengths and different accounting integration patterns. Our construction-trained accountants typically know 2–3 platforms each.
Commercial construction platforms are handled by our commercial construction specialists – different scope from residential. See our construction industry page for commercial.
Yes. High-end custom homes often use AIA G702/G703 or similar progress billing. Our construction-trained accountants handle AIA billing in addition to simpler progress billing schedules.
Change order approval stays with your project managers and clients. We process approved change orders through Buildertrend and accounting. Pending change orders get tracked as open items.
Yes. Insurance certificate tracking (general liability, workers' comp, auto) coordinated with Buildertrend's sub management module. We flag expiring certificates and missing documentation.
Yes. Warranty reserves calculated and tracked per project type. Retention held back on subcontractor payments tracked and released on project milestones.
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