Restaurant365 is the leading restaurant-specific accounting and operations platform, used by 40,000+ restaurant locations across independent operators, multi-unit franchisees, and restaurant groups. Our R365-trained offshore accountants handle full accounting cycles in R365: daily sales import, AP processing, multi-location consolidation, inventory management, and operator dashboards.
Restaurant365 is a restaurant-specific cloud platform combining accounting, operations, inventory, and scheduling into a unified system. Founded in 2011 and now serving tens of thousands of restaurant locations, R365 has become the default mid-market restaurant platform, displacing generic accounting software (QuickBooks) for restaurants with 2+ locations or complex food cost management needs.
R365 integrates with major restaurant POS systems (Toast, Aloha, MICROS, Square for Restaurants, TouchBistro, Revel), payroll providers (Paychex, ADP, Paylocity), inventory suppliers (Sysco, US Foods, Gordon Food Service), and banking.
Restaurant operators move to R365 when generic QBO hits limitations: class tracking gets unwieldy beyond 3 locations, POS integration becomes painful, food cost % calculations require manual work, and multi-location consolidation starts taking days instead of hours.
Capabilities
R365 usually sits at the center of a restaurant operations stack:
In R365: all accounting (GL, AP, AR), inventory, food cost, operations reporting. Outside R365: typically payroll processing (stays in payroll provider), tax preparation (stays with tax CPA), point-of-sale (stays with POS provider).
Use cases
Daily POS imports, per-unit P&L, franchisor-required reporting, labor cost management, food cost optimization, consolidated financials by brand.
Location-level and concept-level P&L, consolidated view, prime cost management, menu engineering support.
Implementation project support, chart of accounts rebuild, historical data migration, process redesign for R365-native workflows.
Day-to-day accounting cycle in R365, no implementation needed, immediate productivity after onboarding.
FAQ
Our R365-trained accountants have collectively supported 200+ R365 engagements, ranging from 2-location independents to 40+ unit franchisees. Specific experience varies by accountant; we match based on your specific business profile.
Both. For businesses already on R365, we typically start work within 1–2 weeks. For businesses migrating from QBO or other platforms, we coordinate implementation with R365's implementation team or handle the data migration work as part of a project engagement.
Toast (most common), Aloha, MICROS/Simphony, Square for Restaurants, TouchBistro, Revel. Less common POS integrations we've worked with: Upserve (Lightspeed Restaurant), Lightspeed Restaurant, SpotOn.
Yes. Major restaurant brand franchise reports (McDonald's, Subway, Dunkin', Taco Bell, KFC, Burger King, and many others) have specific formats and frequencies. R365 handles these formats; our accountants coordinate delivery.
R365 pricing is negotiated per business, typically based on location count and modules used. Licensing ranges from $250–$450/month per location for small operators, scaling with volume. Implementation costs are separate. Check R365's site for current pricing.
MarginEdge is a common alternative for smaller operators. We have MarginEdge-trained staff as well, though smaller bench than R365. For restaurants evaluating R365 vs MarginEdge, we can share operational perspective on both.
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