Offshore accountants enter and code vendor bills in the BILL, QuickBooks or Xero account each client already uses, at $1.50 to $3.50 an invoice. Questions about a bill are listed for your team.
Each accountant signs in as a named user with MFA, with the permissions your firm sets. A bill that can't be coded without more information goes on an open-questions list, so your team decides what to ask the client, and your reviewers still do the final review.
Bills are picked up where the client already collects them, such as the BILL inbox. The accountant enters the vendor, amount and due date, and codes each bill to the client's chart of accounts.
A vendor with no W-9 on file, or a bill that doesn't match its purchase order, lands on the open-questions list. Your team decides whether the client needs to hear about it.
How each bill is approved and paid is [__]. At month-end, if your close checklist includes it, the accountant ties the AP aging in BILL to the ledger as part of that client's close.
Where a client lands in each range depends on how complex its bills are. If a dedicated accountant already keeps a client's books, the same person can take its AP, and the AP tie-out can go into that client's month-end close.
Entering and coding vendor bills in the system each client already uses, such as BILL, QuickBooks or Xero. Bills that can't be coded without more information are flagged for your team as open questions. The approval and payment steps are [__]. Receivables are covered on the outsourced accounts receivable page, and payroll prep and the rest of our work on the outsourced accounting services page.
$1.50 to $3.50 per AP invoice on demand, depending on the complexity of the bills. If a client's AP comes in every week, a dedicated accountant is the other option, at $1,800 to $6,500 a month for someone who works only on your firm.
Yes. We work in whichever of these the client already uses for vendor bills, including QuickBooks or Xero directly when the client has no separate AP tool. The login our accountant uses is a named user with MFA, set up with whatever role and permissions your firm or the client chooses. If a client uses a different AP tool, we'll check whether our accountants can work in it before the pilot starts.
The accountant flags it when the bill is entered, and your team sees it on the open-questions list. We don't email or call your clients, so the W-9 request comes from your firm or from the client's own staff. Catching it at entry is easier than chasing it in January, when 1099s are due.
Pay per invoice if a client's bills come in batches or swing with the season. Use a dedicated accountant if AP is steady all year, especially when the same client also needs bookkeeping and a month-end close.
Through the AP aging. At month-end the AP aging in BILL should agree to the accounts payable balance in the ledger, and bills or payments that haven't synced between the two are a common reason it doesn't. When that tie-out is on your close checklist, the accountant does it with the rest of the close and lists any difference by vendor and amount for your manager.
With the same controls we use for all client data. Vendor bank details and W-9s are handled on controlled virtual desktops that have no local storage, like the rest of our accountants' work. Each accountant is under an individual NDA and loses access within 24 hours of rolling off.
Yes, with a 2-week pilot. You pick a batch of your clients' vendor bills, and the pilot's scope is settled on a call first. Judge it by turnaround and by how many bills your reviewer had to recode.
