Software
Daily income audit, PMS-to-GL reconciliation, USALI compliance, F&B department P&L, group vs transient analysis, multi-property consolidation. For independent hotels, franchise hotels, resorts, and hospitality management groups.
Scope
Software
The Uniform System of Accounts for the Lodging Industry (USALI) is the standard chart of accounts and reporting structure across the US hotel industry. Published by the Hotel Financial & Technology Professionals association, USALI 11th edition defines how hotels organize department P&Ls, categorize undistributed operating expenses, and present financial statements to owners and asset managers. Hotels running non-USALI accounting end up with books that work locally but fail the moment an owner, asset manager, franchise brand, or lender asks for USALI-formatted financials.
Hotel revenue reconciliation is daily, not monthly. The night audit process produces a daily revenue summary that ties to PMS reports, credit card settlements, and cash deposits. Discrepancies (rate overrides not authorized, adjustments miscoded, comp rooms missing from the record) get identified and resolved next-day. Offshore accountants trained on hospitality perform the daily income audit by 10am each day, so any issues surface while the night auditor and desk staff still remember what happened.
Hotels don't manage to consolidated P&L – they manage to departmental P&L. Rooms department P&L, F&B department P&L, spa, banquet, parking: each has its own manager and its own accountability. USALI-compliant accounting produces these departmental statements automatically. Non-USALI accounting makes this a painful manual allocation exercise every month.
Hotel revenue management lives and dies by understanding group block performance vs transient walk-in/OTA revenue. Group blocks contracted at $189/night actually yield $168/night after attrition, F&B minimums that don't hit, and cancellation credits. Transient mix at higher ADR might still yield less total revenue per room per night. Hotel accountants produce this analysis monthly so revenue managers can tune group vs transient strategy.
Typically pairs with offshore bookkeeping, AP, and financial reporting. For related industries see restaurants (many shared principles around F&B).
FAQ
Yes. M3 is one of the most common hospitality accounting platforms. Full M3 support including night audit interface, USALI-compliant reporting, benchmarking module.
Yes. Brand-specific reporting requirements, royalty calculations, marketing fund contributions, loyalty program reconciliation for all major franchise brands.
Yes. USALI chart of accounts, department P&L structure, undistributed operating expenses, non-operating items. USALI is the foundation of our hospitality practice.
Yes. Opera, StayNTouch, Cloudbeds, MEWS, RMS are all supported. Daily revenue data reconciles from PMS to accounting platform.
Yes. Portfolio-level financials for hospitality groups with 3–50 properties. Shared-service allocation, intercompany, consolidated owner/asset manager reporting.
Yes. Multi-outlet F&B with restaurant, lounge, banquet, catering, room service – each with its own P&L within the F&B department. USALI provides the structure; we execute it.
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